The bed bug annual report is a recurring NYC HPD disclosure obligation for owners of multiple dwellings. It records building infestation history during a defined twelve-month reporting period and is separate from an owner’s obligation to correct an active bed bug condition.
An owner who has already treated an infestation may still have to file the annual report. The filing is free through HPD, and a current property registration is generally necessary to use the online system.
Annual reports, tenant disclosures, and any separate infestation corrections need their own supporting records. Other HPD reporting and maintenance obligations are listed in the NYC HPD Housing Code and Property Compliance Resource Center.
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HPD requires an attempt to collect unit-by-unit infestation history and information about eradication measures. The report concerns the period November 1 through October 31 and is generally filed annually from December 1 to December 31.
The report does not substitute for prompt remediation. If a resident reports bed bugs, the owner should respond according to applicable rules, coordinate treatment, and preserve evidence whether or not the filing window is open.
HPD states that multiple dwelling owners are subject to the annual report. The electronic portal requires valid HPD property registration. Corporate ownership types, including LLCs, condominium corporations and cooperatives, must follow the electronic-filing rules described by HPD.
HPD offers a paper form for eligible individual or joint owners who cannot use the online method. Before using paper, verify current eligibility and official form instructions.
Ask occupants and unit owners about infestations during the reporting period and whether eradication was performed. Organize responses by unit and date, keeping the source of each answer. Do not fabricate a zero-infestation history when responses are missing.
HPD’s published instructions explain the required data fields. The owner should preserve outreach records and reconcile treatment invoices with reported histories where possible. For a bed bug annual report, reconcile tenant responses with treatment histories without making unsupported assumptions about units that did not respond.
SLK Buildings can maintain a reporting calendar, organize tenant responses, check property-registration status, and prepare receipt-retention and distribution trackers. HPD accepts and administers the filing.
Submit the annual report during the applicable December filing period and retain its receipt. Owners must distribute or prominently post the filing receipt and the DOHMH Stop Bed Bugs Safely material in the required manner.
Separate New York State bed bug disclosures may apply to new tenants. The annual HPD filing receipt, the state disclosure, and treatment documentation serve different purposes. Keep the bed bug annual report receipt and the required tenant notices together as proof of filing and communication.
Do not confuse the report for a one-time registration, assume an agent paid a third-party fee to HPD, or file using an invalid building registration. HPD identifies the report as free.
Check the published filing window each year and make sure the latest receipt is displayed or distributed correctly. An owner should also keep responding to complaints outside the filing period. An owner should not treat a bed bug annual report as a substitute for investigating or correcting an active infestation.
For a bed bug annual report, gather the correct reporting year, unit-level responses, eradication records, and valid HPD registration details.
The applicable agency notice, property characteristics, and current official instructions control the outcome. Some owners need more than one filing: the underlying repair, the administrative submission, and the resulting official status may move on different schedules. Preserve dated evidence and do not interpret a pending application as approval.
To discuss building-specific documentation and coordination needs, contact SLK Buildings. Provide the building address, notice or filing numbers when available, and the current status of any urgent conditions.
Disclaimer: SLK Buildings is a private business and is not affiliated with the New York City Department of Housing Preservation and Development (HPD), the New York City Department of Buildings (DOB), or any other government agency. Information on this website is provided for general educational purposes and does not replace legal, architectural, engineering, environmental, or other licensed professional advice. Requirements, eligibility, deadlines, fees, violation statuses, approvals, and agency determinations depend on the applicable law, agency procedures, and the circumstances of each property. Where licensed or otherwise qualified professionals are required, their services must be obtained separately as appropriate. SLK Buildings may assist with research, documentation, and coordination within its agreed scope but does not issue government approvals or guarantee violation dismissal, fee reductions, processing times, or outcomes.
New York City Department of Housing Preservation and Development (HPD) requirements affect many residential properties. Owners and managers may need to confirm annual registration, investigate an HPD complaint, correct a cited housing condition, or submit documentation before a violation can be closed.
HPD requirements may overlap with DOB construction permits, DOHMH public health matters, FDNY fire safety, and DOF emergency-repair charges. The correct path depends on the building, the notice or order received, the proposed repair, and whether work by qualified or licensed professionals is required.
SLK Buildings assists with HPD records research, property registration coordination, violation review, correction and certification documentation, agency follow-up, and related DOB or other agency coordination within its agreed scope of services.
Whether a property is preparing an annual filing, responding to an HPD inspection, correcting a hazardous condition, or confirming that a submission was accepted, consistent records and clear next actions help owners and project teams coordinate their obligations.
SLK Buildings provides free educational content to help property owners, managing agents, landlords, contractors, and project teams understand HPD registration, housing-code inspections, violation classes, correction and certification, required notices, emergency repairs, and related DOB and other agency requirements.
For those who prefer professional assistance, SLK Buildings is available to coordinate HPD record review, registration information, correction documentation, repair and agency-response tracking, and necessary coordination with qualified contractors or design professionals. Final decisions and regulated work remain with the responsible agencies and appropriately qualified providers.
Disclaimer: SLK Buildings is a private business and is not affiliated with the New York City Department of Housing Preservation and Development (HPD), the New York City Department of Buildings (DOB), or any other government agency. Information on this website is provided for general educational purposes and does not replace legal, architectural, engineering, environmental, or other licensed professional advice. Requirements, eligibility, deadlines, fees, violation statuses, approvals, and agency determinations depend on the applicable law, agency procedures, and the circumstances of each property. Where licensed or otherwise qualified professionals are required, their services must be obtained separately as appropriate. SLK Buildings may assist with research, documentation, and coordination within its agreed scope but does not issue government approvals or guarantee violation dismissal, fee reductions, processing times, or outcomes.
No. The annual reporting obligation applies to covered multiple dwellings even where the reported infestation history is zero.
HPD states that the bed bug report filing is free.
It generally reports the previous November 1 through October 31 history, not only the current month.
